Administrator

Job description

Airport Staff are hiring for an Admin Assistant for our client based in Cork. The Admin will provide essential support to the organization by managing day-to-day administrative tasks, ensuring efficient operations, and assisting in the coordination of office activities. This role requires excellent organizational, communication, and multitasking skills to handle various administrative duties and support the management team.

Key Responsibilities

• General Office Management:

  • Answer and direct phone calls, emails, and other communications.
  • Greet and assist visitors in a professional and friendly manner.
  • Maintain a clean and organized office environment, including managing office supplies and equipment.
  • Schedule and coordinate meetings, appointments, and travel arrangements.

• Administrative Support:

  • Prepare and distribute internal and external correspondence, including memos, letters, and reports.
  • Assist in the preparation of presentations, spreadsheets, and other documents as needed.
  • Maintain and update office filing systems, both electronic and physical, ensuring easy retrieval of information.
  • Handle confidential information with discretion and integrity.

• Record Keeping and Data Management:

  • Maintain accurate records of financial transactions, invoices, and expense reports.
  • Manage and update databases, ensuring data integrity and confidentiality.
  • Assist with the preparation and submission of reports, presentations, and other documents.

• Project Coordination:

  • Support project management activities by coordinating schedules, resources, and documentation.
  • Track project deadlines and deliverables, ensuring timely completion of tasks.

• Human Resources Support:

  • Assist with the recruitment process, including scheduling interviews and maintaining candidate records.
  • Help with onboarding new employees and maintaining employee files.

Qualifications and Skills

• • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational and time-management abilities.
  • Attention to detail and problem-solving skills.
  • Ability to multitask and prioritize tasks effectively.
  • Professional demeanor and strong interpersonal skills.

If you are interested please apply now!