Legal Secretary

Job description

Legal Secretary

Location: Waterford
Reports to: Managing Partner / Senior Solicitor
Practice Area: General Practice

Job Purpose:

Our Client is seeking an experienced Legal Secretary to support their busy General Practice.
This role involves assisting solicitors with case management, client communication, and administrative duties.
The Legal Secretary will be well-organised, self-motivated, and capable of working effectively within a team environment.

Key Responsibilities:

1. Document Preparation and Management:

   • Prepare, format, and proofread legal documents, correspondence, and other materials with precision.
   • Ensure proper management of digital and physical filing systems, keeping them up to date and well-organised.

2. Client Interaction:

   • Serve as the first point of contact for clients, professionally handling inquiries via phone, email, and in person.
   • Schedule client appointments and coordinate meetings with solicitors as needed.
   • Maintain confidentiality and a professional demeanor in all client interactions.

3. Case Management Support:

   • Assist with managing case timelines, notifying relevant parties of important dates and deadlines.
   • Conduct basic case research, retrieve necessary documentation, and manage case files in support of solicitors.

4. Administrative and IT Skills:

   • Perform general administrative tasks, including data entry, handling office supplies, and managing mail.
   • Use case management software and other IT tools efficiently to support office operations and documentation.

5. Communication:

   • Draft and edit standard letters and email correspondence as required.
   • Liaise with clients, courts, and legal professionals to assist in case progression.

Requirements:

• Education and Experience:

  • A qualification in Legal Secretarial studies or relevant experience in a General Practice law firm is preferred but not essential.
  • Prior experience in a legal secretarial or administrative role.

• Skills:

  • Strong interpersonal and communication skills.
  • Excellent IT and case management abilities, with a proficiency in MS Office and legal management software.
  • Fast and accurate typing skills with a keen eye for detail.

• Personal Attributes:

  • Highly organised, motivated, and able to prioritise tasks effectively.
  • Strong team player who can also work independently when required.
  • Committed to delivering quality client service and maintaining confidentiality.

Salary & Benefits:

• Competitive salary based on experience.