Purchasing Administrator

Job description

We are seeking a Purchasing Administrator to support the efficient management of our procurement and inventory operations. This role is central to ensuring optimal stock levels, maintaining strong supplier relationships, and supporting data-driven decision-making.

Responsibilities

• Place purchase orders to maintain appropriate stock levels while monitoring warehouse capacity.

• Liaise with internal departments to coordinate purchasing requirements and resolve stock-related issues efficiently.

• Perform accurate data entry and maintain up-to-date records across procurement and inventory systems.

• Support the evaluation and ongoing management of supplier relationships to ensure quality, reliability, and value.

• Assist in resolving supplier discrepancies, delays, or quality issues in a timely manner.

• Adhere to all procurement procedures and ensure compliance with relevant regulations and internal policies.

• Review procurement data to identify trends, patterns, and opportunities for improvement.

• Use insights to recommend enhancements to purchasing processes and operational efficiency.

• Prepare clear and accurate reports on purchasing activity, costs, and supplier performance.

• Maintain accurate records of purchases, pricing, and supplier metrics within procurement systems.

Skills & Experience

• Qualification in purchasing, supply chain, or a related field (preferred).

• Strong communication skills with the ability to work effectively as part of a team.

• Excellent organisational abilities and a high level of attention to detail.

• Ability to build and maintain positive relationships with suppliers and internal stakeholders.

• Strong analytical and problem-solving skills, with a structured approach to decision-making.

• Confidence in working with numerical data, including pricing, costs, and procurement figures.

• Ability to prioritise tasks, manage deadlines, and work efficiently in a fast-paced environment.